Set Up and Fine-tune Text Replacement and Auto-correction in the iWork Apps

Learn how the auto-correction in Numbers, Pages, and Keynote can customize in-app spelling, desktop publishing, and stand-in text on any of your Mac, iPad, iPhone, or iPod touch.

The auto-correction will help you modify how the iWork apps manage spelling and formatting. For Pages, Numbers, and Keynote, these options are available:

  • Disclosing lists;
  • Catching links;
  • Exercise link styles;
  • Administering a superscript to numeric suffixes;
  • Applying Smart Quotes. This will automatically replace double and single quotes with the ones of your preferred style.

Using iCloud Keychain will make every application settings to be shared on all devices signed into an iCloud account. Other preferences may be found in other menus within iWork.

It is worth remembering – changing the menu will diverse the auto-correction scenes as well. And, some iWork features are identical to other macOS or iOS settings. In the majority of cases, the Numbers, Pages, or Keynote settings abrogate macOS or iOS setting. For this, discover how to set up text restoration on different Apple devices.

ios text replacement

Assemble custom text notes for iWork

Text reinstatement will help to replace longer expressions with the shorter ones. For that, open the auto-correction settings for Numbers, Pages, and Keynote and set up this computer assistant specifically for iWork.

  • Open the auto-correction settings, select ‘Symbol and text substitution,’ then click.
  • In the ‘Replace’ section, enter the text you want to use to request a replacement. In the ‘With’ section, enter the text you want the application to change.
  • Tap ‘Auto-Correction’ on the iPhone, iPad, iPod touch. Verify the ‘Text Replacement’ is turned on, then tap ‘Replacements List.’
  • For the alternative, enter the text you want to use to request a replacement. For a phrase, enter the text you want the application to change.

If Pages, Numbers or Keynote replaces the text each time you work through it, and you want to restore it to the original version, press or tap Command-Z.

Take into account, that automatic correction is only available in those languages in which Mac is configured to check spelling. To check items, open System Preferences-Keyboard-Text and go to the Spelling pop-up menu. The Settings will tell you how to add languages to spelling dictionaries. Click on this button.

Words to ignore

When Pages, Numbers or Keynote for Mac does not recognize certain words, it emphasizes them with a red dotted line. If you press Control-click on the word, you will see one or more options for correct spelling. Sometimes it happens that the list does not contain the word you need. Then, use Learn Spelling or Ignore Spelling.

If you need Mac to recognize a new word and to add it to the sentences and spelling check, select the Learn Spelling option. This spelling of the word is joined with the Mac spelling dictionary.

If you no longer need Pages, Numbers or Keynote to mark this word as incorrect, select Ignore Spelling. The application adds this word to the list of ignored words and stops emphasize it.

You can add, rewrite or delete words in the iWork Ignored Words list by opening the automatic correction options, click or double-click on the word to change the writing method.

Now you know how to boost the system of spelling, formatting and replacing text on your iPad, iPhone, iPod touch or Mac.